Under the guidance of the Managing Partner and supervision of the Corporate & Legal Services Associate, the Front End Office Assistant & Messenger provides reliable messenger services as well as clerical duties. The Front End Office Assistant & Messenger demonstrates a client-oriented approach, tact, and ability to work with people of different national and cultural backgrounds. We are looking for a competent Office Assistant & Messenger to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. Ultimately, an exceptional messenger will render friendly and efficient services that surpass our clients’ expectations.
Duties and Responsibilities
Summary of key functions:
Front End Services
- Monitor level of supplies and work with the Legal Receptionist to provide weekly updated inventory list
- Open and close office shutters
- Fill in for the Legal Receptionist when needed
- Assist the Legal Receptionist as needed.
Administrative Support
- Assist any staff member with photocopying, scanning, and filing
- Perform filing duties, which may include ‘purging’ and archiving old documents
- Clean, organize, and maintain office common areas (inclusive of the kitchen and bathrooms)
- Remove garbage from the offices, kitchen, and bathrooms at the end of each business day
- Resolve office-related malfunctions and respond to requests or issues
- Maintain/service office equipment as needed
- Provide administrative support for each department when necessary to ensure office effectiveness.
- Other duties as required.
Messenger Services
- Collection and delivery of mail and other materials as required from and to the post office, government agencies and other institutions.
- Packaging/packing of material received for dispatch; labeling, inserting material in envelopes and marking outgoing mail.
- Maintenance of records ensuring accuracy and validity of information
- Other duties as required.
Competencies
- Ability to perform a variety of standard tasks related to front desk service, telephone communications service and administration
- Exceptional organizational skills and attention to detail
- Ability to multitask in high-pressure situations
- Ability to work in independent and collaborative settings
- Consistent approach to work with energy and a positive, constructive attitude
- Ability to respond positively to critical feedback
- Ability to use self-discrepancy and be efficient
- Excellent time management skills
- Excellent written and verbal communication skills
- Proficiency in MS Office
- Basic mechanical skills and valid driver’s license
- Knowledge of Belize City Streets, Government Offices, and traffic laws
- Bi-lingual (English and Spanish) is a plus
To Apply
- Send a CV and cover letter to opportunities@lawbelize.bz
- No phone calls please.
